29+ Free Shooting Schedule Templates [Excel+Word]

A shooting schedule template assists in the management of a film or video production project. You can use it to monitor the different aspects of the process in a systematic manner. This document includes all of the important information involved in the production of a movie or film.

What is a film shooting schedule?

A film shooting schedule is prepared by the assistant director. In the film industry business, it is the most important document. It keeps the entire crew informed of the project and its details. A well-organized shooting schedule includes details about the;

  • Cast and crew involved in the project
  • Special effects
  • Locations
  • Everything that is related to the production

So, this document plays an important role in the success of the project. It also helps in finishing a shooting project on time. Before starting your project, you should prepare this document and then revise it during the course of your project. After completing your whole projects, you also have to create a post-production schedule template.

What to include in a shooting schedule?

The shooting schedule should contain all of the details of your project. It will leave no confusion or room for miscommunication. Here are the elements that should find in a shooting schedule template;

  • Equipment Security
  • Jewelry and Clothing
  • Key Contacts
  • Models, Actors, and Interviewees
  • Parking
  • Prohibited Footage
  • Security
  • Scripts
  • Shot list and timings

How to write a shooting schedule?

Below are the steps that you should follow to create an effective shooting schedule template;

Begin with the scene technology:

At first, arrange all the scenes in chronological order depending on the script. This way, you may have a great visual overview of your story. This also helps your creative team because their characters will proceed in a logical and coherent way.

Write down all of the locations for filming:

Your schedule must contain all of the filming locations too. This information allows you to place all of the scenes shot on the similar locations together in a block. You can also maintain the scenes in chronological sequence within the blocks.

Focus on the workload:

In the next step, form the workloads on the basis of locations. After that, figure out that within the span of a day how many scenes you can shoot. If you sort them by location then it becomes easier to determine filming locations that form one day of shooting.

Manage your resources:

You should divide locations into individual shoots that require more than a day of shooting. You have to be as cost-effective as possible before proceeding. You also have to make sure that you combine resources skillfully. Shooting can get very complex on the basis of how big your shoot is in different locations.

Make a production calendar:

By making a production calendar, you can;

  • Decide that days you want or require to change locations on
  • The days you need to take a break
  • The days you can distribute your shooting schedules

At this point in your project, it is important to modify calendar dates to make sure a more effective shooting schedule. The distribution of scenes require the most time among all the stages of planning this schedule.

Remain open to various options:

When you have all done with above steps, you have to check your schedule to find out whether it needs further improvement in terms of imponderables.

Focus on worst-case scenarios:

You should place elaborate sequences in the schedule in such a manner that they remain flexible. In this way, you can avoid incurring unexpected costs.


In conclusion, a shooting schedule template contains all of the details of your video or film project. This document will make everything easier and more efficient. You must make this schedule prior to the start of your project.