Free Employment Verification Letter Templates [Word]

An employment verification letter is a formal document that verifies the employer about the current or former employment status of an employee. It states the employment status of an individual his/her job details, and employment history. This letter verifies the eligibility of an individual towards certain benefits like loans. Furthermore, it is used to identify the level of experience of a certain person in a particular field.

Some occasions in which an employment verification letter is needed:

Let us discuss some occasions in which an employment verification letter is required;

Applying for a job:

Applying for a job is one of the most challenging processes. When you have been invited for an interview, the potential employers will definitely ask about your experience and qualifications. Hence, when you provide them this verification letter it saves you the headache. You may also like the Salary Slip Format in Excel.

Purchasing or renting a property:

Landlords require an employment verification letter from their tenants to verify that they are able enough to pay the monthly rent. Additionally, financial institutions require this letter when you are buying a property. It confirms your loan eligibility and other financial support.

Things to include in an employment verification letter:

An employment verification letter is simple and precise. You should include all important components in your letter. However, the type of information you should include in the letter depends on what the requesting party needs. Here is some important information that a standard letter must contain;

Employer information:

You should include your employer’s information details, name of the company, address, contact number, and other important details. All the details should valid or up to date.

Employee information:

Here you have to include the employee’s address, employment details, contact information, and other details. Then, state a statement that confirms the employee’s work position in the company.

Payment details:

Mention the information related to payments either is salary-based, commission, or wages. Also, include all benefits and bounces that an individual is granted.

Affix signature:

In the end, affix your signature, to make your letter official. Write the date where signatures are affixed.

How to write an employment verification letter?

Here are some tips that will help you in writing an effective verification letter;

  • At first, you should use the official format to verify that you are an expert. In addition, type your contact details, the date of the letter, and the contact details of the recipient. Enter the appropriate greeting at the beginning and paste your signature at the end.
  • There is no need to write a long verification letter. You don’t need to write the whole story about the employee and you don’t need to add a performance test to the letter. Keep it short, clear, and to the point.
  • You just have to include basic information about the employee such as full name, job title, department, and employment dates. Apart from this information, you do not need to add any more. That unless the application includes some relevant information about the job. In that case, be sure to include all the requested information.
  • Most importantly, enter your contact details as the person who wrote the letter. Include this information at the end of the letter and in a statement that provides answers to any specific questions or queries about the employee.
  • At the end of the employment letter or other type of business letter, you should proofread it. Make sure that your letter is free from any grammatical or spelling errors. Proofreading is the essential process of every formal document. You should also check the Career Change Cover Letter.


In conclusion, an employment verification letter is a formal document that verifies your current or former employment status. You have to keep it professional. You should consult with your HR department to request a verification letter. However, every company has different policies regarding employment verification letters.