39+ Editable Rent Receipt Templates [Excel, Word]

A rent receipt template is an important document for the tenants to keep track of the payments they made to their landlords. This receipt prevents them from any conflicts and misunderstandings. The landlord must provide a rent receipt to their tenant each time he makes a payment. This document is also important for the landlord to keep record of all the payments they receive from their tenants.

The importance of rent receipts:

Some states require that landlords provide rent receipts to tenants. The receipt helps in keeping all of the financial information organized. This document acts as evidence that the tenants have paid their rents fully and on time.

Moreover, when transacting with your tenants, these assist you maintain professionalism. When you keep all of the rent receipts in one file, you can keep record of which tenants have already paid and which ones haven’t.

The rent receipt is also beneficial for the tenants. By keeping all the receipts in a single file, the tenant have proves that they have paid all of his rents consistently. The tenant can show the landlord a copy of the receipt in case the landlord claims that the tenant hasn’t paid rent for a specific month.

What to include on your rent receipt template?

If you want to make your own rent receipt template, include the following information in it;

  • Your contact information
  • The name of the tenant
  • The total amount the tenant paid
  • The location of the rented area
  • Rental period covered by the payment
  • The payment method
  • The date the tenant gave the payment

You should include all this information on any printable rent receipt. In this way, both landlords and tenants can keep record of the rental payments. It makes sure that everyone makes payments on time. Also, add a section for writing the late fees or other penalties that the tenant has to pay.

How do you use a rent receipt?

It is an important document to keep record of rental payments tenants have made to landlords. A rental receipt acts as proof that the tenant provided his due payment to his landlord according to his obligation in the rental agreement. These documents enable the landlords to keep record of all incoming payments and check any late payments.

Moreover, the receipt, for the tenants who provide cash payments, acts as the only proof that they’ve made the payment. But, this doesn’t serve as proof for those who pay with checks. So, the landlord should make sure that the check clears first otherwise, he must inform the tenant.

During writing or typing information on the rent receipt template, you should ensure that to indicate whether the tenant gave a full payment or a partial payment. When the tenant pays the balance at a later time then the landlord may charge a late fee to the tenant for the latter. For this, on the receipt, add the amount of the balance and the late fee.

The landlord may give the tenant with a signed original copy after filling out the receipt. But, for the landlord, it’s also a good idea to keep a copy for him in order to keep record of all the payments he gets.

Additionally, with regards to rental properties, each territory and state has its own legislation when it comes to rent receipts. Landlords should give a receipt to their tenants without charging them for it.


In conclusion, a rent receipt template is a beneficial tool for both the tenant and the landlord. The receipt prevents them from future disputes and misunderstandings. Tenants also use this document for claiming renter’s tax credits. You must affix your signature on the receipt when you have accepted and verified the payment.