27+ Free Farewell Letter Templates [MS Word]

A farewell letter is written by someone who is leaving the company for a new job or retiring. This letter is often written to colleagues or a boss. It is the best way of appreciating them for the working opportunity during the period one has worked in the organization.

Moreover, it is also known as a goodbye letter that a certain individual writes while leaving a place or a job. It is written to thank co-workers and bosses for the experiences ad learning opportunity they have had together. The main purpose of writing this letter is to indicate appreciation and give contact details to one’s colleagues, clients, or boss. This maintains contact even after leaving.

Reasons for sending a Farewell Letter:

Here are the various significant reasons why one should send farewell letter to co-workers, clients, and bosses;

Shows etiquette

By writing a farewell letter, it is courteous to notify fellow workmates that you are leaving the job. You should thank them and by giving them contact information, show that you are interested to maintain communication with them. Furthermore, a farewell letter indicates etiquette. It also maintains a positive attitude among one and former workmates.

Maintains one’s networks

By demonstrating appreciation and etiquette, this letter helps in maintaining networks. You should also provide a phone number to make it easier to keep tabs even after leaving. Networks are important for human growth and it allows future working relations and business favors from former workmates.

Assists one share their transition plans

It is important to share the transition plans with co-workers in a farewell letter while changing jobs or shifting careers. This helps them in seeing the logic of one leaving. This also makes sure co-workers that one’s leaving is based on necessary transitions and not conflicts. It assists in improving the chances of maintaining networks with colleagues.

Some tips for writing a farewell letter:

Here are some tips that you should follow while writing a farewell letter;

Use professional salutation

For a farewell letter, a professional salutation is important. It is written at the starting of the letter. For this, you should use words like “Dear MR/ Mrs/ Ms” followed by the recipient’s last name.

Remind it’s your last day

In the first paragraph of the farewell letter, state or remind your boss or colleagues that it’s your last day in the company.

Express appreciation

You should proceed to thank or appreciate the recipient for the good working relations after reminding them that it’s the last day of one working in the company. If the recipient is your boss then thank them for the job opportunity.

Offer best wishes

When you have done with above step, you should wish the co-workers and boss well in their endeavors and hope they continue making huge successes.

Include contact information

You should also provide your contact information in the farewell letter to maintain networks and contact with the recipient.

Close properly

In the closing, state a polite goodbye followed by one’s signature.

Some additional tips:

To promote a positive attitude and network, you should also consider the following tips;

  • You should check with your manager to make sure that everybody is aware of one’s departure before disseminating farewell letters in the company.
  • Your farewell letter should be positive and explain gratitude for the work experience and knowledge.
  • You should select a good subject line that summarizes the purpose of the letter.
  • In order to properly say goodbye and provide the recipients a chance to also say their goodbyes, you should send it two days before you leave.
  • A farewell letter should be precise and straight to the point.


In conclusion, a farewell letter is to show appreciation to colleagues, team members, boss, or manager and inform them that you are leaving the company. With the help of this letter, you can maintain strong and positive connections with co-workers. Additionally, the letter should be written using a professional format and tone.