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31+ Free 30-Day Notice to Vacate Templates [Word]

You have to deliver a 30-day notice to vacate templates when you are moving to a new place. This document is sent to fulfill the legal requirements of your rental agreement. This document is also known as a lease termination letter. It is drafted and delivered by the tenant to the landlord. This letter gives notice that they will be leaving the residence within 30 days.

However, it depends on your terms of the agreement, whether you have to give a 30 or 60-days’ notice or amount of time as specified in your lease agreement.

How to write your 30-day notice to vacate?

You should follow the below steps to write your letter and to make sure that you are adhering to your rental lease agreement;

Read your rental agreement:

At first, you have to read and understand the lease agreement that you signed when moving in. go through the letter completely and understand what it contains. The apartments that rent out to tenants on a month-to-month basis require a 30-day notice to vacate. But it depends on your lease agreement. In some cases, you have to give a 2-week notice or 60-day notice. However, you should understand the lease agreement and ensure that you follow it strictly.

If you signed a lease agreement for a specified length of time and you want to terminate the agreement before it’s up so you first discuss it with your landlord. Try to arrive at an agreeable solution that will pave the way for you to vacate. In this way, you can also save your security deposit or incur other penalties.

Put it in writing:

Now, to make it official you have to put your intent to vacate in writing. Never handwrite your notice because can give chance for someone to misread what you wrote. Provide a hard copy of the 30-day notice to your landlord instead of sending them a digital copy.

Send your notice:

Since we have discussed above that you should send a hard copy but there are still two more options that you may want to consider. The easiest and convenient way to send this letter is by handing it over in person. This makes sure that your landlord receives your notice. It also provides you an opportunity to explain or clarify anything right away, thereby avoiding any further delays.

Another option is to send the notice by mail. If you have the letter certified and wants the letter to be signed upon receipt then this is a good option.

Keep a record:

Create more than on copies of a letter and keep one for yourself.

Things to consider:

Professionalism:

You should use a professional and precise language. This delivers your message in a way that is both coherent and informative. Don’t be unnecessarily flowery, hostile, or long-winded.

Simplicity:

Try to keep your format elegant, simple, and clean. Elaborate designs and avoid using complicated fonts.

Relevance:

You should stick to the message you are trying to deliver. Don’t get diverted to into unnecessary details that are irrelevant to the specific details of your notice.

Informative:

Demonstrate your preferred terms of notice in a clear way to prevent any confusion. Any uncertainty may leave room for confusion or interpretation.

Call to action:

Give the exact dates, location, or position about which you are providing notice and inform the recipient of what they have to do next.

Conclusion:

In conclusion, you have to give a 30-day notice to vacate when you will be moving out and want to inform your landlord about your leaving. Before sending this notice, you have to read the lease agreement that you signed when moving in.